A wedding is the beginning of a happy and romantic life for couples.
Every couple hopes their wedding can be perfect, creating a warm and romantic atmosphere for themselves and their guests.
Tents are usually set up at the wedding to avoid bad weather. Many types of tents on the market can be used for weddings.
Can glamping tents be used for weddings?
Yes, they can! In fact, wedding glamping tents are becoming a popular trend.
The following information will explain how to hire a glamping tent for a wedding in detail.
What Are Glamping Tents?
Glamping tents are camping tents designed to offer a luxurious camping experience. They’re bigger than traditional camping tents. Glamping tents have many amenities like comfortable bedding, furniture, and lighting. Here are some types of Glamping tents:
- Bell tents
- Safari tents
- Tipi tents
- Yurts
- Dome tents
Wedding venues need tents for a variety of reasons. Tents can provide shelter, and create a defined space for the ceremony or reception. They can add a unique touch to the decor. Because of this, Glamping tents are becoming a popular option for outdoor weddings. The hosts can customize glamping tents to fit the specific needs and style of the wedding. Besides they can be set up in a variety of outdoor locations.
The Appeal of Glamping Tents for Weddings
Glamping tents are not only beautiful, but they are also practical. Their strong structure and modern facilities make them a cozy place for you and your guests to relax and unwind.
Glamping tents can be the perfect setting for your special day, whether you’re getting married in a forest, beach, or vineyard.
With walls made of canvas and roofs that are clear, glamping tents allow people to enjoy the stars and the natural beauty of their surroundings.
They create an intimate atmosphere that traditional wedding venues may not offer. It can make your guests feel part of something special.
Besides, glamping tents are a great conversation starter. They can help break the ice between guests who might not know each other very well.
What Types of Glamping Tents Are Suitable for Weddings？
The most popular styles of glamping tents for weddings include bell tents, luxury canvas tents.
Bell Tents
Bell tents are a popular choice for glamping weddings, they are Ideal for boho wedding themes.
These tents are made of high-quality canvas. The spacious space inside with only a single support pole in the center.
Big enough to accommodate a queen-sized bed, which protects people inside from the elements.
Bell tents are also perfect for creating an intimate atmosphere, with enough room to add decorations to suit your wedding theme.
Canvas Tents
Canvas tents are great for outdoor weddings because they create a rustic vibe. They can be customized to match the wedding’s style and can be set up in many outdoor locations.
The tents have sturdy frames made of metal or wood and with durable and breathable canvas material covered.
The frame provides structure and support, while the canvas material protects from the elements. Those kinds of tents can make for a beautiful wedding venue.
Do You Need a Permit to Hire A Glamping Tent for Weeding
The answer is, it depends on where you plan to set up the tent.
Don’t be surprised if you find out that you need permission.
That means you are applying to pitch a tent on public property or a rented venue.
If you are setting up the tent on private property you own or have permission to use, you generally do not need a permit.
Getting married can be a complex process. You need to be familiar with local fire codes and town by-laws. Certain cities and towns may have specific rules about the use of tents, especially for events like weddings.
Sometimes, you may need to get a permit not only for the tent but also for other aspects of the event, such as parking or noise levels.
If you work with a glamping tent rental company, they may be able to help you get the necessary permits.
What Size Wedding Tent Should You Choose?
The first thing to think about is how many guests you’ll have.
To determine the tent size needed, you’ll need to figure out how many guests you expect.
For a seated dinner, you should plan on about 10-12 square feet per person. Plan a cocktail-style reception of about 6-8 square feet per person.
Remember that the type of seating you choose will also affect the space you need. Round tables take up more space than rectangular tables. For example, a 40′ x 60′ tent can hold 240 guests with round tables or 320 guests with rectangular tables.
Also, don’t forget to leave room for tables, chairs, a dance floor, a bar, buffet tables, and other planned activities. Generally, add 100 square feet for a dance floor and 50 square feet for a bar.
Of course, a tent of this size is no longer in the category of glamping tents, you need to rent an event tent separately
Things You Should Know If You hire glamping tents for the Wedding
Plan Ahead and Book Early
Glamping tents are a popular wedding option, but they can book up fast during peak seasons. To make sure you get the tents you need, follow these tips:
- Plan early: Starting planning your wedding 12-18 months ahead of time so you can research and book a good glamping tent rental company.
- Research companies: Look for reputable glamping tent rental companies in your area. Read reviews, check their websites, and ask friends or family for recommendations.
- Visit in person: Once you’ve found a suitable company, visit their tents and facilities in person. This will help you get a feel for the quality of their tents and the service they provide.
- Book ASAP: Once you’ve found the perfect company, book your tents as soon as possible. Rental companies can fill up, especially during peak wedding season, so securing your reservation is important.
Informing Your Guests
If you’re renting glamping tents for your wedding, let your guests know they’ll be staying in luxurious tents overnight.
You can include a note or insert it in your invitation, or provide more details on your wedding website. This can include photos of the tents and information about the amenities available.
Be sure to share what guests can expect during the experience, including what amenities and any additional costs they may need to cover.
Communicating with your guests about the details information in advance.
Weather Contingency Plan
While glamping tents can provide a comfortable overnight experience. Please be aware that they are still tents and weather conditions can affect the experience. Here are some tips to help you prepare for any weather changes on your wedding day:
- Work with your tent rental company to ensure the tent is installed. Making sure it is secure to withstand wind and rain. Consider adding sidewalls to the tent to provide more protection from the elements.
- If there is a chance of rain, consider renting a tent for the ceremony or other outdoor activities. This will ensure protect your guests throughout the event.
- Have a backup plan for outdoor activities, such as photo opportunities, in case of rain or other inclement weather. Consider moving these activities indoors.
- Let your guests know about the weather contingency plan. Informing them of the designated indoor areas in case of severe weather. You might also want to provide umbrellas or other rain gear for your guests.
- If it is boiling, prepare more fans and plenty of ice cubes, and have some anti-heat stroke medicine available.
Catering and Food Arrangements
Food is a very important part of the wedding, no matter how carefully prepared it is not too much.
- Look for a catering company that has experience with outdoor events. They can help you choose the right menu and ensure that the food is safe.
- Consider using food trucks or mobile catering options. This can add a fun and casual touch to your wedding, and give your guests a variety of food to choose from.
- If you’re planning a sit-down meal, rent tables, chairs, and tableware from a rental company. They can provide everything you need to create a beautiful dining area.
- Don’t forget about drinks! Depending on the location of your wedding, you may need to provide water and other beverages. You can set up a self-serve drink station or hire a bartender to serve drinks throughout the event.
FAQS
How to Find the Perfect Glamping Tent Provider？
If you want to find someone to provide glamping tents for your wedding, you need to do some research. First, look online for local companies that rent out glamping tents. Try to find companies that other people have given good reviews to and that have a good reputation. You could also ask people you know if they have any suggestions. When you have a list of possible providers, contact them and ask them about their services. Find out what types of tents they have, how much it costs, and what extras they offer. Make sure to ask if they have experience working with weddings before, as weddings can have special requirements.
How Many Days in Advance Should You Book a Tent？
For weddings during the busy season, it’s a good idea to book your glamping tent rental as soon as possible. Many companies ask for a deposit to hold your reservation, so you’ll need to pay part of the rental fee upfront. To make sure you can get the tent you want and have time to plan for extra things you might need, it’s best to reserve it a few months in advance.
Besides the Glamping Tent, What Other Amenities Do You Need?
To make your wedding a success, you might need more than just a glamping tent. Here are some other things to consider:
- Lighting: You might need more lighting depending on when and where your wedding takes place.
- Furniture: You’ll need tables, chairs, and other furniture for your guests.
- Heating or cooling: Your guests may need heating or cooling depending on when and where your wedding takes place.
- Decorations: Add decorations to your glamping tent to create a special atmosphere or theme.
Final Thoughts
As we bring this exploration of glamping tents for weddings to a close, it’s clear that the concept of blending luxury and nature is a trend that’s transforming how we celebrate love. Opting to hire glamping tents for a wedding isn’t merely a practical choice; it’s a statement—a commitment to creating a unique, immersive experience for both the couple and their guests.
Have you attended or hosted a wedding with glamping tents? What aspects of the experience resonated with you the most?
Share your insights and reflections in the comments below. Your stories could be a wellspring of inspiration for those planning on their own glamping wedding adventure.
